Whatever you hand the keys to
Cars, vans, bikes, campervans or something with a driver in it. The same rental software, and what each trade leans on hardest.
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Car rental software
A counter, a yard of cars in three or four classes, and a day that is mostly handovers.
Volume is the whole problem. Nothing about one booking is hard; forty of them against thirty cars is, and the one that goes wrong is always the ordinary one taken while the planner was out of date.
Read moreWhat carries the weight
- Availability checked against the vehicle, so an overlapping booking is refused as it is made
- Rental plans and rates set once, then applied to any car in the class
- Customer records with licence details, so a repeat hirer is a lookup rather than a form
- The day on one screen: what leaves this morning, what is due back
Van and truck hire
Van and truck rental software
Fewer vehicles, longer hires, and a customer who is usually a business rather than a holidaymaker.
A commercial vehicle earns while it is out and costs while it is in, and it comes off the road more often. What hurts is a van promised to somebody on a day it is already booked in for a service.
Read moreWhat carries the weight
- Maintenance jobs and off-road periods that take the vehicle out of the booking flow automatically
- Document expiry on insurance, registration and inspection, with a reminder window before each
- Invoices, deposits and a ledger per booking, for hires billed to an account rather than a card
- Revenue by vehicle class, so the next purchase is an informed one
Motorbike and scooter rental
Motorbike and scooter rental software
A lot of small units, short hires, and a queue at the desk in season.
The paperwork is the bottleneck rather than the machine. Twenty scooters out by ten in the morning means twenty licence checks, twenty deposits and twenty agreements, and every minute at the desk is one the next customer is waiting.
Read moreWhat carries the weight
- Customer details captured once and reused, so the second hire is a lookup
- Deposits held against the active rental and released on the ledger when it comes back
- Rates by the day and by the week, priced from the plan the machine is assigned to
- Photographs and paperwork stored on the booking, so condition at handover is on the record
Campervan and motorhome hire
Campervan and motorhome rental software
A small number of expensive units, booked months out, hired by the week.
Every unit is a large share of the year, so one double booking is not an inconvenience but a season. Bookings are also taken far enough ahead that whatever the wall planner said in February has been forgotten by June.
Read moreWhat carries the weight
- Availability worked out by the software rather than kept current by somebody
- Turnaround between hires visible, so a unit is not promised before it can be cleaned and checked
- Deposits, extras and charges recorded on the booking as they are agreed
- The whole rental history per unit, so a returning customer and a returning vehicle are both known
Chauffeur and luxury hire
Luxury and chauffeur vehicle rental software
Few vehicles, high value, and a customer who expects the paperwork to be invisible.
The vehicles are worth too much to be tracked loosely and the customers are too few to be treated generically. What matters is that the record is complete and that whoever is on the desk can see it without seeing the finances.
Read moreWhat carries the weight
- One record per vehicle carrying plate, class, mileage and status
- Staff accounts with scoped roles, so the desk sees operations and the figures stay private
- Custom fields on bookings, vehicles and customers, for what this trade records and others do not
- Branded invoices and a clear ledger per booking
It is one piece of software, not five editions of it
Nothing above is a separate product or a paid module. What changes between these trades is which parts you lean on and what you call them, so every plan includes all of it.
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Rent, Ride & Repeat
Add your vehicles, set what you charge, and take a booking this afternoon.