What is happening, and what is about to
The shape of the month, the certificates about to lapse, and a record of who changed what.
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The month so far, against the one before it
Bookings per day, what is out right now, and what is going wrong, on the screen the desk opens first.
- Needs attention is a list
- The things worth acting on are named and counted, rather than left to be spotted.
- Always against a comparison
- Every figure is shown next to the period it should be read against, because a number on its own says nothing.
- Counted, not entered
- Nothing here is typed in. It is the bookings, the vehicles and the invoices, added up.
Compliance
Nothing lapses on a car already out
Every certificate watched against its own reminder window, ordered by how soon it runs out.
- Its own notice period
- An insurance policy and a road tax disc do not deserve the same warning, so each document carries its own window.
- Unwatched is not the same as fine
- Paperwork with no expiry set is counted separately, rather than counted as in order.
- Soonest first
- The list is ordered by how close the date is, so the top of it is the work.
The trail
Who changed what, and when
A record of the changes made in your workspace, kept for as long as your plan keeps it.
- The person and the record
- Every entry names who did it and what they did it to.
- Written as it happens
- The trail is written by the software, so it cannot be tidied up afterwards.
- Kept to a stated window
- Fourteen days on Professional and ninety on Enterprise. On Starter nothing is written at all, rather than written and hidden.
And what the figures answer
The questions an operator has to answer before buying the next vehicle.
Revenue per day
And the average value of a rental, which is the number the fleet is judged on.
Earnings by class
Which categories earn, rather than which ones are merely busy.
Utilisation
How much of the fleet is actually out, by vehicle and by type.
Deposits held
Kept apart from revenue, because money you are holding is not money you have made.
Lost to cancellations
Counted on its own, so the pattern is visible.
Per branch
Revenue and bookings side by side, on Enterprise.
About the figures
What the numbers mean, said before you rely on them.
- Is revenue counted when the booking is made or when it is paid?
- As booked, against the month the rental starts in, and the page says so. It is gross revenue before tax and collection.
- Are all documents given the same notice period?
- No. An insurance policy and a road tax disc do not deserve the same warning, so each document carries its own reminder window and is judged against that.
- Which plans keep an activity trail?
- Professional keeps fourteen days and Enterprise ninety. Starter keeps none: nothing is written and nothing can be read, rather than a page that hides a table it is still filling.
Get started
Rent, Ride & Repeat
Add your vehicles, set what you charge, and take a booking this afternoon.